GUARDIANS BY-LAWS ( ARTICLE 14 )

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GUARDIANS BY-LAWS ( ARTICLE 14 )

Post by Admin on Sat Dec 15, 2007 1:23 am

ARTICLE XIV
The GUARDIANS MUNICIPAL/DISTRICT CHAPTER

Section 1. The members of the Municipal/District Chapter are coming from the organic personnel, such as the Philippine Army, Philippine National Police, Philippine Air force, Philippine Navy, Bureau of Fire Protection, Bureau of Jail Management and Penology, Philippine Coast Guard,
Philippine Maritime Police, National Bureau of Prisons and Reservist and other branch of services that may be created, and the civilian component within the respective places/jurisdiction.

Section 2 The executive power of the Municipal/District Chapter shall be exercised by the Municipal/District Executive Body composed of the elected officers of the Chapter; the legislative power by the Municipal/District Legislative Council; and the quasi-judicial power by the Municipal/District Fraternal Commission.

Section 3 Composition of the District/Municipal Chapter:

A. District/Municipal Executive Body elected at large by the general
Membership of the Chapter:

1. President
2. Vice President
3. Secretary
4. Treasurer
5. Auditor
6. Business Manager
7. Public Information Officer
8. Sgt. at - Arms

B. District/Municipal Legislative Council

1. Vice President Presiding Officer
2. 13 Councilors elected at large by the Chapter general membership
3. Council Floor Leader appointed by the Vice President from among the 13 Councilors
4. Council Secretary appointed by the Vice President from among the 13 councilors
5. Council Coordinator appointed by the Vice President from among the 13 councilors
6. All incumbent Barangay Chapter Presidents if there are any

C. District/Municipal Fraternal Commission composed of all Founders of
The Chapter of which officers are elected from among themselves:

1. District/Municipal Founder
2. Deputy District/Municipal Founder for Administration
3. Deputy District/Municipal Founder for Operation
4. Chief of Staff
5. Assistant District/municipal Founder for Appointment
6. Assistant District/Municipal Founder for Election
7. Assistant District/Municipal Founder for Justice
8. Assistant District/Municipal Founder for Security
9. Assistant District/Municipal Founder for Finance
10. Assistant District/Municipal Founder for Audit
11. Assistant District Municipal Founder for Information
12. Assistant District Municipal Founder for Membership and Promotions
13. Assistant District/Municipal Founder for Allied Services
14. Assistant District/Municipal Founder for External Coordination

Section 4 The chartering of a District/Municipal chapter shall be the authority of the National Triumvirate thru the recommendation of the Minister of
membership and promotions but should be passing through channel from the City/Provincial Fraternal Commission. The charter can be revoked anytime by the National Triumvirate in any case that rules and regulations and the agreement of chartering is violated.

Section 5 The District./Municipal Chapter as assigned in the corresponding committee and chapter officers, shall be responsible in the recruitment and screening of incoming members of the organization including the collection of necessary fees and dues and the remittance of the respective shares as embodied in the Constitution and By-Laws of the GBI. It shall implement all national policies, rules and regulations and all other resolutions in-acted by the chapter Council.

Section 6 The District/Municipal chapter shall have legislative power through its District/Municipal council and can in-act, formulate and pass resolutions and policies not contrary with the this Constitution and By-Laws.
Section 7 No member shall be elected to any position in the Executive or Chapter Council if his rank is below RMG/Supreme Godfather Supreme
Godmother in the time of election and or nomination. In cases of un availability of Ranking members, those in the membership rank can be elected on acting capacities until they qualify for promotion.

Section 8. Duties and Functions of the Executive and Legislative Branch in the District/ Municipal Chapter

A. EXECUTIVE

1. President
a. He/She is the Chief Executive at his level of the Association;
b. Presides in all assemblies of the Association at his level;
c. Represent the association in all social functions;
d. Appoint, supervise and have control over all elected and appointed officers and members of the Association under his area of jurisdiction;
e. Direct the overall activities of the Association in close coordination with the different Barangay Chapter Presidents.
2. Vice President
a. He shall perform the duties of the President during the absence or incapacity of the latter;
b. Acts Chairman in the Legislative Council.
3. Secretary
a. He shall keep a complete record or lists of all members and maintain a correct record of all the minutes of the meetings of the Association;
b. He shall give notice to all meetings called;
c. He shall take care and facilitated all communications addressed to the Association;
d. He shall turn over all books and other properties in his possession to his successor.
4. Treasurer
a. He shall be the custodian of all the funds and properties of the Association;
b. HE shall keep the financial records and transactions of the Association;
c. He shall sign and countersigned by the President on disbursement of funds of the Association;
d. He shall submit an annual report of Assets and Liabilities, which will be presented during the annual general assembly.
5. Auditor
a. He shall audit and monitor the funds of the Association from time to time;
b. He shall certify the financial reports that may be submitted to the Association;
c. He shall advice the President on the financial condition of the Association and recommend cost-saving measures;
He shall conduct an audit in accordance with the rules and procedures in auditing on or before the 31st of January of each year.
6. Business Manager
a. He shall formulate economic plans and strategies to improve the financial condition of the Association;
b. He shall submit for approval by the Council a feasibility study of any business ventures;
c. He/She manages any business venture of the Association.
7. Public Information Officer
a. He shall be the official spokesman of the Association;
b. He shall be responsible for the image building of the Association;
c. He shall screen all press and media releases;
d. He shall submit for approval by the Council any major policy in making reports to the media.

B. LEGISLATIVE

1. Councilors The Councilors as a body shall have the following functions, powers and authority;
a. To authorize the President to receive donations, enter into contracts and engage in fund raising activities;
b. To levy fees and/or assessments;
c. To make provisions for accident fund, mortuary fund, and other miscellaneous funds, initially at the District/Municipal chapter;
d. To regulate the recruitment of members except Founders prescribing the requirements and procedures for screening and interview only;
e. To adopt policies and procedures on transfer of membership, change of status, treatment of suspended, expelled and inactive members;
f. To promote the well-being and periodic assessment of the actual membership of the Association;
g. To undertake sports and other professional advancement activities;
h. In case of vacancy, to call for Special Assembly to elect and fill up the vacancy of the Council;
i. To make representations with concerned government agencies and non government organizations related to peace and prosperity; and
j. To perform such other duties as may be required, or exercise each other rights or authority as may be granted by the Association in a duly convened Assembly.

C. DISTRICT FRATERNAL COMMISSION

a. District/Municipal Founder

1. He/She shall be the over-all supervisor of the Commission within the District/Municipality.
2. Shall have the authority to approve or disapprove membership of new applicants and promotion of members as endorsed by the Chapter President through a Council resolution.
3. Shall serve as the final arbiter or judge of all conflicts or grievances by chapter members and other officers of the chapter upon consultation of other District/Municipal founders
4. He/She shall have a very close coordination with the Chapter President and the Vice President to ensure success of the association
5. Shall submit annual report to the City/Provincial Fraternal Commission on all matters that affects the chapter
6. Shall be directly report to the City/Provincial Fraternal Commission
7. Perform all other functions as maybe assigned to him from time to time

2. Deputy District/Municipal Founder for Administration

i. Shall assist the District/Municipal Founder on matters pertaining administration and judicial administration of the Chapter.
ii. Shall supervise the Assistant District/Municipal Founders for Election, Appointment, Finance, Audit, Information and External Coordination
iii. Shall perform all other functions as maybe assigned to him from time to time

3. Deputy District Founder for Operations

1. Shall assist the District/Municipal Founder on matters pertaining to disciple, security and accountability of the officers and members of the commission
2. Shall supervise the Assistant District/Municipal; Founders for Justice, Security, Membership and Promotions, Allied
Services and External Coordination.
3. Shall perform all other functions as maybe assigned to him from time to time.

4. Chief of Staff

1. Shall be the overall coordinating Founder of the District/Municipal Chapter.
2. Coordinates all activities of the Commission in relations with other governing bodies and activities
3. Serve as the Record officer of all documents submitted to the Commission and forward important documents due for other higher bodies
4. Serve as the Secretary of the Commission and Secretary of all meetings and activities of other Committees of the Commission
5. Perform all other functions as maybe assigned to him from time to time

5. Assistant District/Municipal Founder for Appointment

1. Shall pass upon and attest all appointments made by the Chapter in accordance with existing policies
2. Shall Decide on all administrative questions affecting appointments made by the Chapter President or Vice President
3. Shall perform all other functions as maybe assigned to him from time to time

6. Assistant District/Municipal Founder for Election

1. Shall served as the Chairman of the election committee and shall be responsible for the smooth flow and process of electing officials of the Chapter
2. Shall convene the Election Tribunal composed of District/Municipal Founders in cases of Election protest or questions and come up with immediate resolution of such cases or questions
3. Shall perform other duties as maybe assigned to him from time to time.

7. Assistant District/Municipal Founder for Justice

1. Shall be responsible in the correct implementation of policies and rules as well as the interpretation of the Constitution and By-Laws in the Chapter.
2. Shall served as the presiding officer of the Chapter Grievance Committee.
3. Shall served as the Legal Counsel of the Chapter and represent the Association in all courts or Quasi Judicial bodies
4. Perform all other functions as maybe assigned to him from time to time

8. Assistant District/Municipal Founder for Security

1. Shall be the over-all in-charge of the security of the chapter.
2. Shall review the result of investigation of the Screening Committee and may conduct independent investigation on matters pertaining the application of new members and promotions of members and submit the same to the Fraternal Commission for action
3. Shall perform all other functions as maybe assigned to him from time to time

9. Assistant District/Municipal Founder for Finance

1. Shall be responsible for the Financial status of the chapter
2. Shall recommend programs for Financial campaign and check the existing financial programs of the chapter
3. Shall assist the Chapter Treasurer in matters relating to Finances of the Chapter
4. Shall perform all other functions as maybe assigned to him from time to time

10. Assistant District/Municipal Founder for Audit

1. Shall be responsible of the smooth flow of the finances of the Chapter
2. Shall have the authority to conduct independent audit in case financial question is raised in the Grievance Committee
3. Shall perform all other functions as maybe assigned to him from time to time

11. Assistant District/Municipal Founder for Information

1. Shall served as the spokesperson of the Commission
2. Shall be responsible for the positive publicity of the association.
3. Shall perform all other functions as maybe assigned to him from time to time

12. Assistant District/Municipal Founder for Membership and
Promotions

1. Shall be the overall in-charge of the membership and promotions of the chapter
2. Shall review all documents submitted to the Fraternal Commission on matters relating to acceptance of new members and promotion of members.
3. Shall have the right to reject membership of applicants and promotions of members before such documents is submitted to the District/Municipal Founder for approval and or action
4. Perform all other functions as maybe assigned to him from time to time

13. Assistant District/Municipal Founder for Allied Services

1. Shall be responsible on Special program of the Chapter as submitted for review to the commission
2. Shall be responsible for activities and program not within the jurisdiction of other Assistant Founders
3. Shall perform all other functions as maybe assigned to him from time to time

14. Assistant District/Municipal Founder for External Coordination

1. Shall served as the General Liaison Officer of the Commission
2. Shall see to it that all other bodies and agencies are properly coordinated to ensure success of activities submitted to the Fraternal Commission.
3. Perform all other functions as maybe assigned to him from time to time

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